A detailed look at what to expect when working with Prodigy Event Planning
We provide a 1-2 hour in-person consultation at the beginning of all Prodigy packages in order to get to know each other. During this consultation we will get to know your event's specific needs such as colors, theme, timing, size and scope. We also will begin the process of finding vendors and creating a timeline. By the end of this initial consultation we should both have a solid understanding of how the event is going to look and run.
We recognize that sometimes more than one consultation is necessary for certain events. That's why our Full Planning package comes with unlimited in person consultations. With other packages, you can add additional in-person consultations to any plan for $150/hr . We provide regular phone check ins with all of our packages.
Ready to have your consult or service? You can book it right here!
We provide these check ins as frequently as is reasonable (Monthly for Full Planning, switching to weekly as the event comes closer) and will of course be in contact outside of those check ins with important updates and information. However, we do strongly suggest sticking to the planned check in schedule.
Prodigy prides ourselves on working with only the best vendors. To that end we've built an extensive list of preferred, trusted, and highly experienced DJ's, Decorators, Bartenders, Officiants, Equipment Rentals, and even Venues to suggest to you during the planning process.
Perfect for busy couples that have a vision, but need someone to research, design and manage their special day. We offer concierge level support, obtain quotes and book vendors. We conduct monthly check in calls with you to give status updates and reassure you that everything is being handled in a timely manner. This package also includes wedding coordination details listed below. We even offer an extensive decor rental selection.
Does your venue require a Coordinator?
Wedding coordination is where all your planning comes together! We confirm the timeline with all vendors. We arrive at the venue and set up/and or supervise vendor and venue set up. As you prepare for your event, we become the point person - the one to go to with any and all questions so you don't have to worry about a thing. We provide frequent updates as well as trouble shoot any issues.
If the event is a wedding, we will prepare the bridal party by getting them in walking order, making sure boutonnières and corsages are pinned properly. We also ensure the bride and groom have their vows, rings, bouquets, etc. before walking down the aisle. We bring comprehensive emergency kits to handle any last minute details or issues.
During the course of the event, we keep a close eye on the wedding/event timeline to make sure each part ( introductions, first dances, speeches, dinner, cake cutting, sparkler exit) is happening at the proper time.
At the end of the evening, we break down the event so you don't have to.
The Event Timeline is the single most important document we can provide you with during our time together. This is a master list of who, what, where, when and how things are going to happen on your special day. During the planning process, we will work together to create a custom timeline for your event and distribute it digitally to your vendors so everyone is on the same page.
We handle any last minute details and ensure vendors arrive on time and they are set up in the right place. We also arrange contracts between you and the vendors, making the negotiation and payment process simple for you - all you have to do is review and sign! On day of we become the point person for all vendors, directing them on where and when to be. We also coordinate and disperse staff and vendor gratuities at the conclusion of their services so you don't have to worry.
Each planning package (except Day of Coordination) includes an event rehearsal walkthrough. Our planner will guide you and your guests through important steps of the ceremony at your venue and practice until everyone is clear on what to do during the actual event. Usually takes 30-60 minutes depending on complexity and party size. Rehearsal Dinner coordination can be added from our Al a Carte Planning Menu.
Our team will set up decorations for the event. This includes but is not exclusive to:
At the end of the event, our planner will ensure that your venue is exactly as we found it.